Insights for Sharegate Desktop version 8.0 or higher offers a clear view on the biggest issues that may be occuring on connected environments to help enable the lifecycle management of your environment.
You must be a Global Administrator for Office 365 Insights, or be a SharePoint Administrator for on-premises Insights. See administrative rights for more information.
There are five Insights currently available:
- Unused Sites
- Missing Administrators
- Missing Site Owners
- Missing Office 365 Group Owners
- Unused Office 365 Groups
The results of each Insight refresh automatically every 24 hours (when an online connection is available). Once the results are ready, you can view the details and easily resolve any issues. In the case of Unused Sites and Unused Groups for SharePoint Online and Office 365, Owners will automatically receive emails after a site has 3 months of inactivity, so that they may resolve the issue themselves if preferred.
An Owner will receive one email per week for each site, for up to two weeks (two emails total per site, so no need to worry about being spammed). The first email asks the Owner what action they want to take on the object, and if they don't respond, a second email is sent as a reminder. Emails are sent each Thursday at 8:00am (in the timezone of the tenant).
You can set preferences, toggle Windows notifications on or off, disable Insights on certain environments, or uninstall the Office 365 Extension in the the Settings menu, under Insights.
SharePoint Online and Office 365 require a free and secure extension to collect data. Read more on the Sharegate Office 365 Extension.
Any site that has seen no activity in 3 months or more is considered unused. Depending on the size of your enterprise, the amount of unused sites can build up over time, and it is always beneficial to de-clutter. Learn more.
Any site collections that have less than two Administrators will appear here, and you will be able to take action by assigning another Administrator to the site collection. It is best practice to have at least one Administrator per site to avoid any potential permission issues. You can set your own amount of minimum Administrators in the settings. Learn more.
Missing Site Owners
This will list any Site Collections and Subsites that are missing owners. Owners help to decentralize the management of your environment. You can set your own amount of minimum Missing Site Owners in the settings. Learn more.
Missing Office 365 Group Owners
This will list any Office 365 Groups that are missing owners. Owners help to decentralize the management of your environment. You can set your own amount of minimum Missing Office 365 Group Owners in the settings. Learn more.
Unused Office 365 Groups
Any Group that has seen no activity in 3 months or more is considered unused. Depending on the size of your enterprise, the amount of unused Groups can build up over time, and it is always beneficial to de-clutter. Learn more.