Uncover the access your users and groups respectively have in your environments.
You have accessed Reporting through the menu.
Permissions Matrix Report
From this screen, you can select the target location or item of the Permissions Matrix Report.
You will now see the Permissions Matrix Report Options page.
This table displays the targets of the Permissions Matrix Report. Please use this information to confirm that you are running the report in the right location(s).
Select the users, the time range, and the event you would like to audit.
Users: Select All Users and Groups, Specific Users and Groups, or External Users. If you select Specific User and Groups, begin typing the user's name, and select from the dropdown.
Select Object Types: Select whether or not you wish to include lists and list content in the audit report.
You can select your preferred options, and click Run Now. Alternatively, you can schedule the report..
You will now see the loading screen. Feel free to run other tasks and come back to the report once it is finished running.
Once the report is finished running, you will see the full Permissions Matrix Report results.
Inherited Permissions: View the inherited permissions by clicking on the View.
Levels: Permissions for SharePoint groups and Active Directory groups are not initially expanded. To view the members of a given group, you can expand the group by clicking on the expand icon.
Expanding a group will add all the group's members into the permissions matrix, so that you can see the unique permissions that member has.
To expand or collapse all groups, use the icons at the top right of the report.
Note: If you are exporting your results to Excel, you should expand all groups so that you have access to the permissions matrix information of all members.
Guest Links: SharePoint in Office 365 has a feature called Guest Links which allows you to easily share documents with external, anonymous users. There are two types of links depending on the permissions that should be given out to anyone with the link: View Only and Edit. By default, these links do not exist and must be enabled manually. When this happens, SharePoint creates hidden user accounts, one for each link type: Guest Reader and Guest Contributor. Sharegate represents these accounts in the Permissions Matrix Report as a single user account, Anonymous Guest Link with Contribute and/or Read access, allowing you to quickly gather the documents that are accessible from outside your enterprise.
External User Invitations: Sites, lists, libraries and documents can be shared with external users in Office 365, through the means of an invitation. Invitations usually expire after a week. Since these invitations can be used to access certain resources in your site, Sharegate displays them in the Permissions Matrix Report. As long as the invitation is not accepted and doesn't expire, an entry will be added in the Permissions Matrix Report displaying the email address associated with the invitation, along with a special icon as depicted in the image below.
External users can also be invited to SharePoint groups. These invitations are displayed in the Permissions Matrix Report upon expanding their associated SharePoint group.
Click the Export button to export the report to excel.
Note: If a group is expanded, its users will be visible in the Excel spreadsheet, but it if it is collapsed, only the group will be included. The same applies to permissions matrix, which will not be included in the spreadsheet when they are collapsed.